Federal funds may be used to support travel for in-service training and workshops on the integration of CTE and academic curriculum for both CTE and academic teachers when the in-service training or integration is related to CTE. Federal funds may also be used to support travel for staff accompanying students attending CTE student leadership activies above the local level. Perkins funds cannot be used for student travel to leadership activities or competitions.

 

You may reimburse an employee who travels within the State of Texas with an overnight stay away from designated headquarters for actual meals and lodging expenses not to exceed the State maximum allowable, or local policy, whichever is less. The tax charged on lodging does not have to be considered a part of the lodging cost and may be reimbursed as an incidental expense. An offical lodging receipt myst be attached to the travel voucher. Meal receipts are not required, bur reimbursement is limited to actual expenses, not exceed the federal rate for the locale. Reimbursement on the quarterly system (six hours per quarter) is no longer authorized. Refer to the Guidelines related to Specific Costs for more information.

 

Partial per diem is allowable without an overnight stay away from the designated headquarters for acutal meal expenses if the employee is away from the designated for at least six consecutive hours. Designated headquarters is defined as the area within your school district boundaries.

 

You may reimburse an employee traveling outside the State of Texas but within the continental United States for actual meals and lodging expenses. However, the reimbursement may not exceed the rates specified in Federal travel regulations for the location to which the employee travels. Obtain these rates for a specific state by contracting the Comptroller of Public Accounts, LBJ State Official Building, Auston, Texas 78701, (512) 475-0966, or http://www.window.state.tx.us/

 

When two or more employees share lodging, you shall reimburse each employee for his or her share of the actual lodging expense, not to exceed the maximum lodging rate.

 

These guidelines allly to reimbursement for travel with Federal CTE Travel paid from Federal CTE funds must be used to improve, not maintain, CTE programs, services, and activities. You may establish and reimburse the traveler at a higher rate than the authorized State rate provided the additional cost is paid with locak funds. If you adopt lower rates that the State rate, the lower rate must be used.